[LPL Board of Directors] Executive Director Contract
Adrien Monteleone
chairman at lplouisiana.org
Mon Mar 11 21:38:28 CDT 2013
I'm sorry Howard, my memory is failing me lately and I seem to have misplaced
my notes from the Jan meeting. Could you expound on this to refresh my
memory? Thanks.
In Liberty,
Adrien Monteleone - Chairman
Libertarian Party of Louisiana
On 3/11/13 7:32 PM, Membership LPL wrote:
>
> I would also add the administrative tracking side of things that have been
> requested she track and report on...
>
> ---------------------------
>
> Howard Kearney
>
> Membership
>
> *From:*scc-bounces at lplouisiana.org [mailto:scc-bounces at lplouisiana.org] *On
> Behalf Of *Adrien Monteleone
> *Sent:* Monday, March 11, 2013 5:17 PM
> *To:* Mailing list for LPL Board of Directors
> *Subject:* Re: [LPL Board of Directors] Executive Director Contract
>
> That is correct. Though since there are multiple parishes in the pipeline
> all at once, it would be reasonable to expect that actual work could be
> closer to 20 hours. Thus keeping the same basic estimate of pay/hour at
> near $20. Even if the time were for some reason double the original high
> estimate and reach 30 hours, we're looking at $13.33 per hour. If it turned
> out to be 40 hours, it would of course be $10 per hour and so on.
> Considering most of the planning has already been accomplished for the 5
> parishes in the pipeline, we don't see how there would be a need for more
> than 1 hour of work for each one if that at all save the actual caucuses,
> which will hopefully be smoother and shorter than the one in Saint Tammany.
>
> I do know there are 10 more in the planning stages, but hopefully we've
> cleared up that this should not all be borne by the ED. And certainly, if
> need be, these can and should be stretched out on the calendar so as not to
> produce a situation where too much is required all at once that we can't pay
> for.
>
> A single caucus would require at the least, the meeting itself at about 2-3
> hours. (where the ED's attendance is not required or expected) She has
> found a planning meeting or two in advance is helpful as well. That should
> be about 2 hours all together. (one long or two shorter meetings, also where
> the ED is not required or expected to attend) Add in another 4 hours total
> for the coordinating efforts working with the Parish Organizer, and a best
> estimate is that counting meeting attendance, a caucus should take about 8
> hours spread out over 2 months, which averages to one hour per week per
> caucus. Thus this contract amount should suffice to cover an additional 5
> hours per week if 5 caucuses were being planned all at the same time.
>
>
>
> -- In Liberty,
>
> Adrien Monteleone - Chairman
> Libertarian Party of Louisiana
>
> On 03/11/2013 03:42 PM, Membership LPL wrote:
>
> This is $400 per week for 10-15 hours per week expectation. Right?
>
> ---------------------------
>
> Howard Kearney
>
> Membership
>
> *From:*scc-bounces at lplouisiana.org <mailto:scc-bounces at lplouisiana.org>
> [mailto:scc-bounces at lplouisiana.org] *On Behalf Of *Adrien Monteleone
> *Sent:* Monday, March 11, 2013 2:25 PM
> *To:* scc at lplouisiana.org <mailto:scc at lplouisiana.org>
> *Subject:* [LPL Board of Directors] Executive Director Contract
>
> To all,
>
> I've finally, after 8 weeks, secured a signed contract from our
> Executive Director.
>
> The initial contract we offered, $250 a week for one year, and a $1200
> expense allowance was rejected, though it was more than what we had
> contracted for in the 4th Quarter of 2012.
>
> I secured your votes on a motion to add two methods of incentive pay to
> both reward her for efforts and to provide incentive to reach Planning
> Committee goals. This offered the possibility of an additional
> $7000-$8000+ to be earned for the year.
>
> This was flatly rejected as well.
>
> In consultation with the Treasurer, we found room in the current bank
> balance, and taking into account the current rate of fundraising to
> offer $350 per week, but without incentive options.
>
> Ms. Adams countered with $350 per week and a $917 bonus per parish
> organized.
>
> The Treasurer spoke to her by phone and he made a final offer of $400
> per week, no incentive or bonus options.
>
> She accepted, but asked if the $400 per week could me made retroactive
> to January 12th. (what would have been the original start date of the
> contract) The Treasurer advised this was not possible.
>
> Additionally, he advised that this puts a serious strain on our cash
> flow, and puts the term of the contract in jeopardy. Thus, I only
> offered this deal for 5 weeks. (till the end of this quarter, to expire
> Friday April 12th, the day before our next meeting)
>
> This will give us time to re-evaluate and gauge our financial position.
> According to the Treasurer, we should be able to meet this obligation
> and our usual expenses through mid April, though this will seriously
> deplete the bank balance unless funding continues to roll in. (it has
> stalled abruptly over the last few days, but that is nothing new, we've
> experienced fits and starts in the past)
>
> This will also impact our ability to engage in other projects,
> particularly, efforts to mail out to recently registered voters to get
> them involved. (discussed at the last meeting)
>
> ------------------------------------------------------------------------------
>
> The main issue complicating the original acceptance of the contract was
> that we were offering a part-time contract and she wanted a full-time offer.
>
> The contract as we had been operating under, and as we had offered for
> 2013, was for 10-15 hours of work per week. This was to include
> contacting Inquiries, New Volunteers, and new registered voters to
> encourage greater participation, soliciting annual dues, and to provide
> any requested information about the party to these new people. She was
> also tasked with candidate recruitment, and providing support to parish
> organizers to help them through the process of holding a caucus and
> electing PEC's.
>
> The Exective Director instead deemed recruiting candidates "not
> possible" or "feasible" for the Spring Elections - thus we had no
> candidates.
>
> As well, she determined that the Parish Organizers were not doing or
> were not going to do, any of the tasks to organize their parishes, and
> so took it upon herself to do all of the work. I had advised several
> times this was not what we asked for and that we could not afford to pay
> for this level of work at this time. She assured me she understood
> this, but felt this was the best and only way to organize the parishes,
> and that she was going to do it anyway, looking forward to building the
> party to the point it could support her full time.
>
> When I requested the contract be signed and returned to me ASAP, she let
> me know that she could not agree to $250 per week as it was not
> sufficient to compensate her for the 50-60 hours she had to work the two
> previous weeks organizing various parishes. (though she had previously
> made clear she understood we could not afford to pay for, and that she
> was volunteering this extra effort for future benefit to her and the LPL)
>
> It was at this point we entered the above negotiations and came to an
> agreement.
>
> In this current contract, I have reworded and re-ordered the services
> requested in a priority fashion. I've also explicitly included
> responsibility for establishing PECs, but I have made it clear in a
> subsequent email to her that this DOES NOT include or is not meant to be
> interpreted as her assuming full-time duties of all of the parish
> organizers, that she is to provide assitance and support to guide them
> through the process, not do their jobs for them as she had been doing.
> She replied that she understood this and that any extra effort on her
> part would be volunteered.
>
> I have also included the expense allowance as originally offered since
> travel to the various parishes is not required of her or necessary to
> fulfill her obligations. (I am attending all caucuses except one, and I
> will work on finding someone to attend that one on behalf of the Board)
> However, I have reduced the allowance amount since some of it has been
> used already.
>
> Attached is the signed version of the contract if you are interested.
>
> If you have any questions or anything you'd like to discuss, please feel
> free...
>
>
> --
>
> -- In Liberty,
>
>
>
> Adrien Monteleone - Chairman
>
> Libertarian Party of Louisiana
>
>
>
>
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>
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>
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>
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